Privacy Policy

Our Commitment to Data Protection

At PayrollPro Cyprus, we understand that your personal and business data is among your most valuable assets. This Privacy Policy outlines our unwavering commitment to protecting your information while providing exceptional payroll services. We have implemented comprehensive data protection measures that go beyond regulatory requirements to ensure your trust and confidence.

This policy applies to all personal data we collect, process, and store through our website, services, and business interactions. We are committed to transparency, giving you complete control over your data, and ensuring compliance with all applicable privacy laws including GDPR and local Cyprus data protection regulations.

Comprehensive Data Collection and Usage Information

Personal Information We Collect

Contact and Identity Information: We collect your name, business title, company name, work address, professional contact details, and business registration information when you inquire about our services or engage us for payroll processing.

Business and Financial Data: For payroll processing services, we collect employee information, salary details, tax identification numbers, bank account information, benefits data, and other payroll-related information necessary to provide accurate services.

Website Usage Information: We automatically collect technical information about your website visits, including IP addresses, browser types, device information, page views, and interaction patterns to improve our digital services.

How We Use Your Information

Service Delivery: We process your data to provide payroll services, calculate salaries and deductions, generate reports, ensure tax compliance, and maintain accurate records as required by Cyprus employment and tax laws.

Communication and Support: We use your contact information to respond to inquiries, provide customer support, send service updates, and communicate important changes to regulations that may affect your payroll processing.

Service Improvement: We analyze usage patterns and feedback to enhance our services, develop new features, and ensure our systems remain secure and efficient for all clients.

Legal Basis for Processing

Contractual Necessity: Most of our data processing is necessary to fulfill our service contracts with you, including payroll calculations, tax reporting, and compliance activities.

Legal Obligations: We process certain data to comply with Cyprus tax laws, employment regulations, social insurance requirements, and other legal obligations.

Legitimate Interests: We may process data for legitimate business interests such as fraud prevention, security monitoring, and service improvement, always balanced against your privacy rights.

Your Privacy Rights and Data Management Options

Right to Access and Portability

You have the right to request a copy of all personal data we hold about you. We provide this information in a structured, commonly used format that allows you to transfer your data to another service provider if desired. We respond to access requests within 30 days and provide the information free of charge.

Right to Correction and Updates

You can request corrections to any inaccurate or incomplete personal data we maintain. For payroll clients, we provide secure portals where you can update employee information directly. We verify all correction requests to ensure data integrity and compliance with employment records requirements.

Right to Erasure and Data Retention

You may request deletion of your personal data, subject to legal retention requirements. Cyprus employment and tax laws require us to maintain certain payroll records for specified periods. We clearly explain any retention obligations and delete data promptly when legally permissible.

Right to Restrict Processing

You can request restrictions on how we process your data in certain circumstances, such as when you contest the accuracy of the data or object to processing. We will clearly communicate any limitations this may place on our ability to provide services and work with you to find suitable solutions.

Right to Object and Consent Withdrawal

You may object to data processing based on legitimate interests and withdraw consent for non-essential processing activities. For marketing communications, we provide simple opt-out mechanisms in every communication and honor all withdrawal requests immediately.

Advanced Security Measures and Data Protection

We implement multi-layered security measures to protect your data throughout its lifecycle. Our security framework includes end-to-end encryption for data transmission, secure cloud storage with redundant backups, regular security audits by independent third parties, and strict access controls limiting data access to authorized personnel only.

All data processing activities are logged and monitored for unusual activity. Our staff undergo regular security training and are bound by strict confidentiality agreements. We maintain cyber insurance coverage and have comprehensive incident response procedures to address any potential security events promptly and transparently.

We do not sell, rent, or share your personal data with third parties for marketing purposes. Any data sharing is limited to trusted service providers who assist in delivering our services and are contractually bound to protect your information with the same standards we maintain.

This Privacy Policy is reviewed and updated regularly to reflect changes in our practices, legal requirements, or service offerings. We notify clients of any material changes and provide reasonable notice periods for any modifications that may affect your rights or our data processing activities.